Administrative assistant i/ii

Werkgever:
HKU
Regio:
Utrecht
 
Functieomschrijving

Administrative Assistant I/II in the Faculty of Business and Economics (Ref.: 533188), to commence as soon as possible, on a two-year fixed-term basis, with the possibility of renewal subject to funding availability and satisfactory performance.

The Faculty of Business and Economics is seeking a high-calibre professional to support strategic and administrative support to the Dean of our prestigious and forward-looking Faculty. This is a unique opportunity to work closely with a visionary leader and contribute meaningfully to the Faculty’s continued success. The appointee will play a key role in executing the Dean’s priorities, with a focus on high-level responsibilities that drive impact and excellence.


Key Responsibilities include but not limited to:

  • Strategic Support: prepare high-quality proposals, reports, and presentations following meetings with the Management Team;

  • Meeting Coordination: organize and support key meetings, including agenda development, material preparation, and follow-up on action items;

  • Project Management: lead and manage special projects on behalf of the Dean, ensuring timely and effective execution;

  • Communication Liaison: act as a point of contact between the Dean and internal/external stakeholders, upholding professionalism and strict confidentiality;

  • Research and Analysis: conduct thorough research and analysis on strategic initiatives, industry trends, and academic developments to support informed decision-making; and

  • Time Management: optimize the Dean’s schedule by prioritizing high-impact activities and ensuring efficient use of time.

    • Requirements:

  • A good bachelor’s degree, preferably in business administration, management or a related field;

  • At least 10 years of work experience in a public/quasi-public organization or a related sector. Candidates with less experience may be considered for appointment as Administrative Assistant II;

  • Excellent written and spoken communication skills in English and Chinese (Cantonese and Putonghua);

  • Strong analytical and problem-solving skills, with a demonstrated ability to learn quickly and adapt to changing circumstances; and

  • Highly motivated, proactive, detail-oriented, and well-organized, with the ability to work independently and manage multiple priorities in a fast-paced environment.

    • Shortlisted candidates will be invited to attend a written test and an interview. 


    Compensation and Benefits:


    A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits. The appointment will attract a contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 15% of basic salary for AAI and 10% of basic salary for AAII.


    How to Apply:


    The University only accepts online application for the above posts. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until October 14, 2025, or until the posts are filled, whichever is earlier. 


    The University is an equal opportunities employer and


    is committed to equality, ethics, inclusivity, diversity and transparency